by Korben, on
Doc Scrubber – Clean your Word Documents:
If you’re working with Microsoft Word, you may not know that this program saves a whole lot of information called meta-data in the .doc files.
And this is the kind of information you can find there:
- the name of the person who created the document
- the name of the company that owns the Word license
- the name of the computer on which the document was edited
- the name of the local HDD or network on which the document has been saved
- the name and type of the printer on which the document has been printed
- the invisible pieces of OLE objects that are integrated in the document
- the names of the former authors of the document
- the document reviews, their number including deleted text that can’t be seen on the screen
- the version number of the document
- the information concerning the template that was used to create the document
- the review comments
- and hidden text.
For certain reasons you may want to consider that these pieces of information are confidential or even compromising… And I can perfectly understand that, especially if the Office license is not really yours (oooh, bad boy!) or if you wrote a lot of bull in your report before you put down the final version. To make long things short (and to speak with my mom): security comes with carefulness!
If you want to apply this beautiful piece of advice to your nice 400 page-strong report stuffed with review comments and all types of hidden text, you may want to use a software called Doc Scrubber that will help you clean up in depth.
Doc Scrubber comes with two modes. The first one is the analysis mode that will show whether or not there is meta data hidden in the document. The second one is the cleaning mode that will leave your document all clean and shiny.
Doc Scrubber can clean up one or several documents at a time.
Of course it will limit the cleanup to that meta data you want to delete, and the smart ones among you can even give a new author and company name.
And here we go: Just as clean as a Swiss sheet.
Microsoft Word (.DOC) files can contain more than just text you see while editing them. Depending on the settings or features you use, they may contain all kinds of additional information, commonly referred to as "metadata" (identifying GUID, Comments, Keywords etc.), that you may not want shared outside your home or company. Doc Scrubber lets you see that information, and scrub it from files before sending them to others.